A/P Coordinator (Architecture)
Position Summary
Reporting to the Controller, this position is responsible for reviewing and processing all invoices, working with the purchasing department and other vendors, processing ACH, wire and check payments, working with vendors to resolve discrepancies, assisting with payroll processing, performing general accounting duties and assisting with other ad hoc projects.
This role is eligible for CIVCO's Workflex Program, which provides associates with the opportunity to work from home up to two days per week. New associates are subject to an initial onboarding period requiring full-time onsite work.
Key Responsibilities (Other duties may be assigned)
- Review all invoices for appropriate documentation (3-way matching) and approval prior to payment
- Work with the purchasing department to ensure proper account coding on invoices
- Work with vendors and other departments to resolve discrepancies
- Prioritize invoices in order to maintain the accounts payable metric objective
- Audit and process corporate credit card bills
- Process ACH, wire and check payments and obtain appropriate signatures
- Assist with bi-weekly payroll processing
- Assist in month-end closing including disbursement reconciliation
- Assist with year-end processing including 1099 reporting
- Maintain accounts payable vendor list and terms
- Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices
- Assist with other special projects as needed.
Education and/or Experience
- High school diploma or General Education Degree (GED) & 2-3 years of accounts payable experience
- Associate degree in Accounting preferred
Other Skills and Abilities
- Strong communicator with excellent written and verbal communication skills
- Possess strong organizational and time management skills
- Detailed oriented, professional attitude and reliable
- Ability to prioritize and multitask
- Ability to work independently and with a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness
- Proficient in Microsoft Office Excel, general typing and 10-key by touch
- Strong problem-solving and mathematical skills, basic accounting principles knowledge, research and resolution skills and data analysis preferred
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Accounting/Finance
