Office Manager/Executive Assistant- Draper, UT (Administrative)

Job ID: 510378

Staker Parson Companies, a CRH company, is a member of the CRH West Division; Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be the preferred source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services. We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength.

Position Summary:

Provide administrative support to the Region President, Region leadership team, and manage the day-to-day operations of the Draper, UT office. This role requires conducting tasks effectively, confidentially, and efficiently, with a strong emphasis on customer service. The ideal candidate must thrive in a fast-paced and dynamic environment, demonstrating adaptability and proactive problem-solving skills.

Essential Duties and Responsibilities:

• Coordinate schedules, appointments, travel, calendar, and contacts
• Arrange meetings logistics (catering, agendas, facilities)
• Create PowerPoint presentations
• Inform and follow up with President and leadership team efficiently
• Manage Region President's time requests promptly
• Prepare expense reports
• Provide office management support including visitor management, maintaining meeting/break rooms, and answering main office line
• Track and drive completion of key deliverables
• Collaborate with other assistants within CRH/Americas Materials organization
• Manage executive's workflow and priorities, keeping them focused on essential projects
• Create and distribute intercompany correspondence
• Develop, refine, and distribute presentations/materials for meetings; take meeting minutes
• Foster a warm, collaborative atmosphere; discourage gossip
• Ensure office productivity through best practices
• Arrange necessary maintenance and repairs for office and grounds
• Manage filing and storage systems
• Respond to inquiries and requests from customers and employees
• Process office-related invoices promptly to minimize expenses
• Proficiently use office software including Outlook and spreadsheets
• Prepare conference rooms for meetings
• Maintain office supply inventories
• Supervise office receptionist, ensuring coverage during regular hours
• Assist with incoming calls and customer service issues
• Arrange for maintenance/repair of office equipment and safety devices
• Manage alarm system and access key cards
• Coordinate office functions (customer open house, employee events)
• Oversee office mail processes
• Perform additional duties as assigned

Qualifications

To be successful in this role, an individual must satisfactorily perform each essential duty. The following requirements represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided to enable individuals with disabilities to perform these essential functions.

Knowledge and Skill Requirements:

• Excellent verbal/written communication skills
• Ability to handle confidential information
• Close attention to detail
• Proficiency in Microsoft Office Suite; Viewpoint experience is a plus
• Strengths in customer focus, problem solving, interpersonal skills, time management, planning, organizing, adaptability, composure, and achieving results
• Independent and team work capabilities
• Minimal travel required
• Managing multiple priorities
• Experience with Concur travel and expense systems
• Competence in reading, writing detailed correspondence, and giving instructions
• Effective presentation in small groups
• Basic math skills
• Following verbal and written instructions
• Basic office practices and protocol knowledge
• Mandatory excellent customer service skills
• Typing and keyboard use proficiency
• Database software knowledge

Education:

A high school diploma or equivalent is required. A bachelor's degree is preferred.

Work Experience:

7-10 years managing an office or supporting executives, preferably with a large public company. Experience should include coordinating complex schedules, handling confidential information with discretion, managing communication flow between various departments, and providing administrative support that ensures the smooth operation of day-to-day activities. Familiarity with project management and event planning, as well as a proven track record of improving office efficiency, is also desirable.

Physical Requirements:

Employees must meet various physical demands to perform their job functions, and reasonable accommodation can be made. Regularly, they are required to sit, talk, and hear. Frequently, they must sit, climb, and use their hands. Occasionally, they are required to stand, walk, kneel, bend, and reach above their shoulders. Additionally, employees must occasionally lift or move objects weighing between 10 to 50 pounds. Vision requirements include the ability to see up close, at a distance, differentiate colors, have peripheral vision, and depth perception.

Work Environment:

Employees encounter various conditions while performing job duties, and reasonable accommodation can be provided. They are occasionally exposed to wet or humid conditions, mechanical parts, weather conditions, and extreme temperatures, with the noise level usually ranging from quiet to moderate.

The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

Staker Parson Companies, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.