Accounts Payable Coordinator | per diem (Finance)
Under the general supervision of the Accounting Manager, is responsible for all payments processing, verifying and reconciling invoices. Assisting the department with financial administrative and clerical support. Providing all levels of management with useful and accurate financial information on a timely basis, via verbal communication or documentation; as well as assisting with other accounting related functions.
Responsibilities:
• Prepares approved payments - includes: ACHs, over 10k, under 10k, Epayables, Dummy ACHS, and Refund checks. Verification of processing in accordance with all hospital policies. Obtain signatures on live paper checks and mailed. Ensuring payment is received timely within the Vendor NET due date with all proper back up and manager approvals.
• Maintaining historical records - Able to assist in Vendor payment research for analysis or audits. Reconciling processed work by verifying entries and comparing system reports to balances. Responsible for reviewing and maintaining the AP email. Reviewing statements
• Processing Invoices - Primary contact for Accounts Payable processing and related inquiries. Process all invoices: non-POs, purchase orders, patient refunds, credit memos, reviews statements, etc. Responsible for all invoices getting into the system with proper back up, sending for manager approval, and issuing payments timely.
• Other Miscellaneous Accounting projects - Ad Hoc Reports - Support the Department as needed.
Organizational Expectations
• Attendance: Attendance is an essential job function; employee comes to work daily, on time, and completes scheduled shift
• HIPAA: facilitates to maintain patient confidentiality
• Internal communication: contributes to positive team performance and a culture of service excellence through effective communication, active listening, and respect
• Interpersonal relationships: maintains appropriate interpersonal relationships with staff, patients, and visitors at all times. Works as a team member with other departments.
• Safety: Practices workplace safety daily
Employee Engagement
• Actively participates in all hospital Service Excellence initiatives and trainings
• Attends and participates in a minimum of 50% department staff meetings and signs off on review of 100% department staff meeting minutes
• Completes all required annual education on or before the due date
Knowledge Skills and Abilities: Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the primary functions of the job, with or without a reasonable accommodation, using some combination of skills and abilities and possess the necessary physical requirements, with or without a reasonable accommodation, to safely perform the essential functions of the job.
• Minimal physical effort required with occasional light lifting to a maximum of 25 pounds; stooping; and pick, pinch, type, or otherwise work primarily with fingers
• Ability to effectively manage considerable mental stress
• Ability to express or exchange ideas by means of the spoken word
• Ability to receive detailed information through oral communication
• Ability to communicate effectively with co-workers and convey information in a clear, concise and accurate manner
• Familiarity with computer and other business machines
Qualifications:
Preferred minimum two years of experience, preferably in healthcare.
Knowledge of general accounting procedures.
