Advancement Associate (Finance)

Choate Rosemary Hall is seeking a highly organized and proactive Advancement Associate to join our Advancement team. Reporting to the Director of Advancement, this key role supports the execution of strategic priorities by ensuring that projects, communications, and systems run smoothly and efficiently. The Advancement Associate will play a critical role in supporting fundraising, alumni relations, and donor engagement through event preparation, communications, database management, and administrative support. This position offers an excellent opportunity to join to a dynamic, goal-oriented, and mission-driven team while contributing to and learning all facets of fundraising, alumni relations, and donor engagement.
This position will prepare for development-focused events, including invitations, RSVP tracking, attendee bios, event briefings, and CRM data entry. Primary duties include:
Provide administrative support including drafting correspondence, editing documents, tracking action items, and preparing meeting materials
Assist in creating dynamic presentation materials
Manage monthly donor recognition mailings for first-time and milestone donors
Partner with the Program Coordinator to ensure timely and accurate pledge reminders
Coordinate internal and external mailings, including printing, proofing, assembly, and shipping.
Serve as a primary proofreader for Advancement communications and materials
Assist with invoice processing, expense tracking, and vendor communications
Maintain organized physical and digital filing systems
Collaborate with the Executive Assistant to coordinate logistics for Advancement team meetings
Staff key campus events such as Reunion Weekend, Family Weekend, Prize Day, and Commencement with occasional travel to regional events as needed
Perform other duties as assigned