Accounts Payable (Personal Services)

Summary
The primary purpose of this position is to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by filing documents.
Disburses petty cash by recording entry; verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Assists in monitoring cash requirements based on projected disbursements and cash on-hand.
Participates in call rotation of incoming phone with other office staff.
Retrieves, opens, stamps and distributes all incoming mail.
Completes bi-weekly accounting meeting agenda and attends meeting.
Copies/distributes weekly reports to Finance and Administrative Directors.
Other duties as directed by management, supervisor and staff accountant.