Office Manager (Finance)
This position is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll administration for the College of Behavioral and Community Sciences on the Sarasota-Manatee campus. Primary responsibilities include department & faculty administrative support, budget preparation, fiscal review/reconciliation, Foundation funds, purchasing and pcard reconciliation, and travel related duties.MINIMUM:
This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
SPECIAL SKILLS/TRAINING:
MS Office suite
Strong Attention to detailWorking at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.This position provides budget and fiscal oversight for operational and foundation accounts within the College, preparing regular budget and spending reports. Performs monthly reconciliations on all accounts
Fulfills purchasing requirements, including researching items and obtaining price quotes, using the university purchasing system, receiving purchase orders, maintaining procurement card information, and reconciling purchases. Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
Prepares and monitors payroll for department. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Provides departmental leave coordinator: oversight, including managing and auditing department leave records. Supports employment and appointment administration
Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases. Provides for support of
instruction and student administration. Composes and prepares written documents and correspondence for the office, including memos. letters, presentations, and spreadsheets
Provides specialized administrative and academic support for the college.
Performs other duties as assigned.
