Payroll & Human Resources Specialist (Administrative)

Choate Rosemary Hall is seeking a Payroll & HR Specialist to join our community. The Payroll & HR Specialist is member of the Human Resources team and will report to the Director of Human Resources. The Payroll & HR Specialist will utilize the HRIS software to manage and administer the full payroll cycle and related functions for approximately 450 + employees and 100+ summer seasonal employees, while providing a high level of customer service to clients regarding pay-related and human resources matters. This role will also provide additional HR support.
This role is full-time, M-F 1st shift, and is eligible for paid time off and benefits. Hybrid scheduling is available upon request.
ESSENTIAL FUNCTIONS:
Responsible for the entire bi-weekly payroll function which includes processing bi-weekly timesheets and payrolls, preparing necessary accounting, journal entries, and payroll reports, employee maintenance records, and manages tax withholding questions and changes.
Maintains all active and terminated payroll files, abiding by all federal, state, and department guidelines/regulations
Printing and filing each payroll transaction and placing in appropriate employee folder.
Prepares new hire/campus resident/volunteer 4 folder files and manage them through active and terminated states.
Corrects payroll related errors including, but not limited to direct deposit transactions, hours worked, PTO accruals, benefits deductions, employee information changes, etc.
Manages the electronic time and attendance system for hourly paid employees.
Provides support and management of the entire HRIS database and applications, compiling data for reports and surveys.
Administers TIAA-CREF reporting and on-line payment submissions, ensuring ERISA compliance.
Track employees paid time off balances, ensuring non-exempt employees are accruing the correct number of paid balances.
Respond to employees payroll related questions and resolve issues.
Assist employees with general HR related questions matters.
Supporting hiring and onboarding initiatives, particularly during high-volume, e.g. summer program hiring.
Supporting Benefits Open Enrollment initiatives.
Support and train new employees on the use of the electronic timesheet software and hourly punching guidelines/policies.
Follow existing internal payroll auditing procedures. Self-monitor payroll processes and run internal audit reports to maintain compliance with employee deferral maximums, tax withholding, health savings accounts maximums, garnishments, and other deductions.
Complete in-state and out of state department of children and families checks as a part of the pre-employment process.
Complete state department of education checks as a part of the pre-employment process.
SECONDARY DUTIES
Assist with the processing of benefits insurance invoices for payment and reconcile insurance payments with employees pay deductions.
Assists with Workers Compensation program; files first report of injury; follows up with carrier, employee, and manager(s) as applicable to facilitate proper handling of claims and effect a return to work.
Respond to human resources department mailbox emails.
Assist with pre-employment process of employees/campus residents/volunteers.
Other Human Resources duties as assigned.