Accounting & HR Administrative Assistant (Administrative)
Work for an Elite organization with a mission to improve the health and wellness of organizations, one life at a time.
Elite Corporate Medical services is seeking a highly organized and dependable individual to join our team as anAccounting & HR Administrative Assistant. This hybrid role will support both the accounting and human resources departments through administrative and clerical duties. The ideal candidate will be detail-oriented, efficient, and capable of handling sensitive information with discretion.
Key Responsibilities
Accounting Support:
Scan, file, and maintain accounting documentation.Confirm and reconcile employee mileage logs.Assist with expense reports and data entry tasks as needed.
Human Resources Administration:
Assist with scheduling and facilitating onboarding activities for new hires.Scan, file, and maintain HR records and confidential employee documents.Help coordinate employee birthday celebrations and office morale events.Run occasional office errands, including picking up supplies, documents, or event materials.Take clear, organized notes during internal meetings and distribute meeting minutes in a timely manner.Provide general administrative support to HR staff as needed.
This description is intended to provide a general overview of the position. It is not exhaustive or comprehensive. Other duties may be assigned as needed.
Qualifications
High school diploma or equivalent required; associate degree or some college coursework preferred.12 years of administrative experience, preferably in HR or accounting.Strong attention to detail and organizational skills.Ability to handle confidential information with integrity and professionalism.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Excellent written and verbal communication skills.Valid drivers license and reliable transportation for running errands.
Work Environment
Primarily office-based with occasional local travel for errands.Collaborative and team-oriented workplace.
Benefits
Paid vacation and sick time off401(k) retirement plan plus employer matchUse of our clinics for employee plus dependentsMedical, Dental andVision insuranceLife and AD&D insuranceEmployee assistance program
Join our dynamic team at Elite Corporate Medical Services, a concierge health organization dedicated to designing health clinic settings based on client needs for employees and their families. Additionally, Elite Medical provides services to college students at school sites. Our exclusive services are not open to the general public. Our Elite Team is comprised of innovative, collaborative, and fun individuals who share a common goal of making a positive impact on the lives of others. At Elite Corporate Medical Services, we are committed to improving the health and wellness of organizations, one life at a time.
If you are a dedicated, organized and detail-oriented individual with strong communication skills and a passion for administrative support, we encourage you to apply for this rewarding opportunity.
Notice to Staffing Agencies/Job Placement Services:RTO Systems, Inc. dba Elite Corporate Wellness, the management services organization (MSO) for Elite Corporate Medical Services (collectively referred to as "Elite"), does not accept unsolicited resumes from any source other than directly from candidates. Any unsolicited resumes sent to Elite, including those sent to any affiliated mailing address, fax, email, or directly to any Elite employee, owner, or contractor, will be considered the property of Elite. No fees will be paid for placements that result from unsolicited resumes. Elite will regard any candidate submitted through an unsolicited resume as being referred by the agency without any charge or fee. Agencies must first obtain written approval from Elite's recruiting function before submitting resumes, and this must be done in conjunction with a valid, fully-executed contract for services, in response to a specific job opening. Elite will not pay any fees to agencies that do not have such agreements in place. Only written agreements, signed by an authorized representative from Elite Human Resources or their designee, will be considered valid. No other Elite employee is authorized to bind Elite to any agreements regarding the placement of candidates.
