Executive Administrative Assistant (Administrative)
Comply with all applicable rules, policies, standards and guidelines related to employment with
Westminster Services and its communities.
- Prepare and update Emergency Management Plan annually.
- Responsible for employee gift card inventory and distribution.
- Responsible for quarterly reports for Board of Directors.
- Assists in administrative duties by carrying out delegated, selected duties under the
- supervision of the Executive Director or Department Head.
- Maintain resident files as required.
- Will serve as Manager on Duty as required by the weekly MOD schedule.
- Responsible for maintaining and updating the Ad Valorem spreadsheet.
- Prepare and maintain Resident Directory twice a year or as required by dept head.
- Post notice when resident death is confirmed.
- Responsible for preparing and maintaining a spreadsheet for the community's projects.
- Record all project requests, and update the status for each project.
- Maintain office supply inventory and distribute as required by department heads.
- Update the Resident's Handbook on a yearly basis.
- Responsible for making daily check deposits.
- Manage and supervise the Front Desk employees. Provide coverage as required.
The above job description is not to be construed as a complete listing of the assignments and
responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in
the description. This job description may change from time to time as the needs of the organization
change.
ESSENTIAL QUALIFICATIONS:
Education:
High school and college/vocational/technical training
Equivalent educational and work experience for a business environment
Experience and Basic Knowledge:
General business experience and the ability to work with people in all types of situations.
Proficient secretarial and communication skills including expertise in word processing.
An understanding and sensitivity of the confidential nature of material.
Ability to handle multiple tasks.
Experience in relating to upper management and Board of Directors.
Behaviors
Preferred- Enthusiastic: Shows intense and eager enjoyment and interest
- Innovative: Consistently introduces new ideas and demonstrates original thinking
- Functional Expert: Considered a thought leader on a subject
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred- Goal Completion: Inspired to perform well by the completion of tasks
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
