Administrative Assistant IV (Creative Design)
Ardurra Group, Inc. has an opportunity for a full-time Administrative Assistant. The position includes serving as a front desk representative while providing administrative support to management staff and coworkers. The ideal candidate will possess the ability to work in an environment where responsibilities vary in scope, encompassing a wide variety of activities that sometimes require rapid shifts in priorities. This is primarily a task-focused job, requiring a somewhat authoritative style that encourages results-driven, task-oriented collaboration.
Essential Tasks
- Answer and screen incoming calls and redirect as appropriate
- Greet, communicate with, and welcome guests
- Receive letters and packages, and distribute them to recipients
- Prepare and manage outgoing mail and shipments
- Assist with the planning, organization, and management of the day-to-day operations
- Serve as a liaison between local Ardurra staff and other departments or practices
- Provide general clerical duties, such as drafting documents, generating reports, digital scanning, and electronic filing
- Provide scheduling assistance by setting up meetings and making reservations
- Monitor and maintain office supplies and order other materials on an as-needed basis
- Coordinate office equipment (printer, furniture, etc.) repair as needed
- Confirm printers are restocked and coordinate toner resupplies as needed
- Coordinate with Marketing staff and assist with proposal reproduction or any other general administrative support as needed by the Team
- Run errands and perform light housekeeping duties, while supporting the department with day-to-day operations
- Assist with generating, formatting, editing, and tracking revisions of project documents (specifications, technical memoranda, reports, letters, etc.).
- Coordinate with HR and the IT Team and assist with the new hire onboarding process
- Assist with professional license and certification tracking
- Assist with general office events coordination and organization
Preferred Qualifications
- High school diploma or equivalent required
- Eight or more years of prior practical experience; Experience working in the AEC or Construction industry is a plus
- Ability to read and interpret documents
- Working knowledge of Microsoft Office Word, Excel, Bluebeam or Adobe, and Outlook
- Excellent communication skills - written and verbal
- Highly adaptive/flexible to changing environments and priorities
- Good attention to detail
- Ability to incorporate feedback, adapt well to change, and apply problem-solving skills
- Demonstrate social perceptiveness, active listening, reading comprehension, a customer-oriented mindset, and excellent organizational and communication skills, both verbal and written
- Valid Driver's License with a good driving record
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Administrative Support
